Privacy Policy and GDPR Agreement for Saario Academy
Effective Date: January 1, 2025
Organization Name: Saario Academy
Organization Number: 802529-0308
Address: Torggatan 39 b, 953 32 Haparanda, Sweden
1. Introduction
This Privacy Policy explains how Saario Academy collects, processes, and protects personal data when users register, make payments, or access our platform and webshop services. By using our platform or purchasing services, you confirm that you have read, understood, and agreed to the terms outlined in this policy.
2. Data Controller
Saario Academy, Torggatan 39 b, 953 32 Haparanda, Sweden, is the data controller responsible for processing your personal data in compliance with the General Data Protection Regulation (GDPR) and Swedish Data Protection Act (Dataskyddslagen).
Contact Information:
Email: [Insert Email Address]
Phone: [Insert Phone Number]
3. Types of Data Collected
We collect the following categories of personal data to provide our services:
- Identification Information: Name, date of birth, and address.
- Contact Information: Email address and phone number.
- Payment Information: Billing details and transaction history (processed by secure third-party providers).
- Professional Information: Instructor status and organizational role.
- Technical Information: IP address, login credentials, usage patterns, and cookies (if applicable).
4. Purpose of Data Collection
Personal data is collected for the following purposes:
- To manage membership registrations and verify user identities.
- To provide access to platform resources, such as training videos, organizational documents, and event calendars.
- To process webshop payments, including membership fees and any additional services.
- To comply with legal and regulatory requirements.
- To communicate updates about platform features, events, or policies.
5. Legal Basis for Processing
Saario Academy processes personal data under the following legal bases:
- Consent: Users explicitly agree to data processing during registration or checkout.
- Contractual Necessity: Processing is required to fulfill membership agreements and webshop transactions.
- Legal Obligations: Compliance with accounting and tax regulations.
- Legitimate Interests: Ensuring platform security and improving user experience.
6. Data Retention
We retain personal data only as long as necessary for the purposes outlined:
- Membership data: Retained for 12 months after membership termination, unless a longer period is required by law.
- Payment and transaction data: Retained for 7 years, in compliance with Swedish accounting laws (Bokföringslagen).
- Legal claims: Data may be retained for up to 10 years to defend against claims within statutory limitations.
After these periods, data will be securely deleted or anonymized unless otherwise required by law.
7. Data Sharing and Transfers
Saario Academy does not sell or rent personal data. We may share data with:
- Third-party service providers: For example, payment processors (e.g., Stripe, PayPal) or cloud hosting providers.
- Authorities: As required by law or in response to legal processes.
If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as Standard Contractual Clauses, to protect user data.
8. Online Payments
For webshop purchases, including membership fees:
- Payment information (e.g., card details) is processed securely by third-party payment gateways and is not stored by Saario Academy.
- Transaction details are retained for accounting purposes in compliance with Swedish law.
9. Cookies and Tracking Technologies
Our platform uses cookies to enhance user experience and for statistical purposes.
- Types of Cookies:
- Necessary cookies: Enable core functionality of the platform.
- Analytics cookies: Gather data on usage patterns (requires user consent).
Cookie Consent: Users are prompted to accept or decline non-essential cookies upon their first visit.
For more details, refer to our Cookie Policy available on the platform.
10. Users’ Rights Under GDPR
As a user, you have the following rights regarding your personal data:
- Access: Request a copy of stored data.
- Rectification: Request corrections to inaccurate data.
- Erasure: Request deletion of data (subject to legal obligations).
- Restriction: Limit data processing under certain conditions.
- Portability: Receive your data in a structured format.
- Objection: Object to data processing.
- Withdrawal: Withdraw consent at any time.
- Complaint: File a complaint with the Swedish Data Protection Authority (Datainspektionen) via se.
To exercise these rights, contact us at: [Insert Contact Email].
11. Data Security
We implement industry-standard security measures, including encryption, firewalls, and access controls, to protect your data from unauthorized access, alteration, or destruction.
12. Updates to This Policy
We reserve the right to update this policy as needed. Users will be notified of significant changes via email or platform notifications. Continued use of our services constitutes acceptance of the updated policy.
13. Contact Information
For questions, concerns, or requests about your personal data, please contact:
Email: info@saarioacademy.com
Phone: +46762020026
Mail: Torggatan 39 b, 953 32 Haparanda, Sweden
By using our platform and webshop, you confirm that you have read, understood, and agreed to this Privacy Policy.
